Reporting To - Property & Facilities Manager
Hours of Work - 34.5 hrs (Mon – Thurs 08:00 – 16:00 and Fri 08:00 - 15:30 with 1 hour lunch break each day) 
Location - Linwood, Paisley
Level - Colleague

Values

We expect all our colleagues will live and breathe our Company values;

• Care for People - We share responsibility for, and look after, our colleagues, our customers and the communities we live. We operate with safe and ethical practices and want every colleague to go home safely to their family each night
• Pride - We take pride in our work and all that we do for ourselves and our customers. We strive for success through hard work
• Promises Delivered - With a ‘can do, will do’ attitude, we always see through our commitments
• Trust and Integrity - We build confidence through our honest approach, always doing the right thing
• Mutual Respect - We value everyone for what they bring and treat people how we expect to be treated

Key Responsibilities 

• Processing quotes, delivery notes and invoices for property maintenance activities ensuring that they are coded correctly
• Ensuring property maintenance operatives have recorded their work accurately
• Liaising with and maintaining strong relationships with new and existing suppliers and subcontractors
• Keeping records of all property maintenance activities for all WHM properties
• Ensuring that all routine statutory property maintenance tasks are scheduled in advance to remain compliant at all sites
• Be part of the team that develops new systems and processes that will allow for accurate record keeping and more detailed reporting for senior management as well as more efficient working practices

Qualifications/Skills required

• Excellent interpersonal and communication skills
• Experience using Microsoft Office packages such as Word and Excel
• Experience in an administrative/office management role
• Ability to effectively communicate both verbally and written
• Strong organisational and multitasking skills, with the ability to manage paperwork, records and schedules
• Computer and IT literate
• Full UK driving licence preferred

Training for the role will be provided however the following experience would be desirable:

• Experience within the facilities management or construction sectors
• Knowledge of Health & Safety regulations
• KPI reporting

Equal Opportunities

As an equal opportunities employer, The Malcolm Group is committed to the equal treatment of all current and prospective employees and does not condone discrimination based on age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage and welcome suitably qualified applicants from a wide range of backgrounds to apply. If you require reasonable adjustments during any part of our recruitment process, please get in contact with our team.

Don't have a CV? Download our application form here